The
role is responsible for delivering executive administrative support to the VP
Carbon & Environment and General Managers. Provide independent, pro-active
and highly confidential administrative support in a fast-changing and complex
environment where priorities must constantly be evaluated with frequent
adjustments to the schedule.
What’s
the role
The
role is challenging in terms of content and time, deals with highly
confidential information and necessitates interaction with senior leaders
within a highly dynamic and global working environment. Teamwork, accuracy,
service orientation and a pro-active and professional attitude qualify as
essentials for this job. The ability to work under pressure and coping with
last minute changes is also essential.
The
incumbent will specifically:
·Read
and screen emails, using judgment on priority, track and action for efficient
and rapid response.
·Provide
long-term view of VP's calendar. Maintain VP's Calendar, schedules meetings
requested, determine priorities when conflicts arise, consult with GM’s and PTS
Environment teams when necessary.
·Works
closely and effectively with the VP to keep them well informed of upcoming
commitments and responsibilities, following up appropriately.
·Plan
and organize required team meetings, taking care of agenda, logistics and
ensuring attendance.
·Deal
with highly confidential data on a daily basis.
·Arrange
timely, detailed and accurate logistics for forthcoming travels including
proactive and timely arrangements in a cost/business efficient manner.
·Organize
and process expense reports including all supporting documents and codes as
needed.
·Develop
and maintain a sound understanding of business activities and objectives to be
able to provide required support.
·Need
to use judgment to manage the flow of work effectively, coordinate and organize
the details of projects, events and luncheons exercising ability to improvise,
improve procedures, and meet demanding deadlines.
·Build
and maintain a network of contacts in the Business/Function community/globally
to ensure an effective and efficient working environment amongst teams.
·Support
the Leadership Team logging and tracking progress against actions from team
meetings.
·Ability
to liaise effectively with leadership teams and stakeholders.
·Time
writing
What
we need from you
·Fluency
in English is required.
·Substantial
experience as an Executive/Personal Assistant.
·Able
to multi-task and manage high workload to tight timelines.
·Ability
to manage restricted/sensitive information to be treated with a high degree of
confidentiality.
·Professional,
flexible and pro-active attitude.
·A
high level of interpersonal skills and team working, able to communicate
effectively with all levels including senior management.
·PC
literacy: Experienced in MS office applications and ability to quickly gain
competence in other IT software.
·Proficiency
in systematically maintaining accurate records pertaining to activities such as
meetings, travel, correspondence and events.
·Happy
to work singularly.
·Must
be comfortable working across organizational boundaries, time zones, and
cultures.
Must be proactive in anticipation of work
requirements, perform with minimal supervision, and be innovative and able to
prioritize in an ever-changing environment.
Information
Locations Houston, TX 77082Position Open to Only localsIndustry UtilitiesStatus OpenJob Age 34 Day'sCreated Date 05/14/2026No.of Positions 1Duration 12 MonthsZip Code 77252-24
