Execute participant recruitment plans via email and
Slack outreach to internal user pools, communicating study purpose,
session requirements, and eligibility criteria clearly and accurately.
Manage end-to-end scheduling: calendar coordination,
confirmations, reminders, and rescheduling as needed to maintain study
throughput.
Track recruitment pipeline status and flag risks to
study timelines early.
Maintain participant records, ensuring demographic
metadata and screening criteria are captured consistently across studies.
Participant
Intake & Session Execution
Serve as the face of the study for every participant,
creating a welcoming, calm, and professional first impression that sets
the tone for the session and encourages candid, natural responses.
Greet and onboard participants at each session:
administer consent forms and NDAs, collect required metadata, and provide
clear briefings on session flow.
Execute study protocols reliably and consistently
across sessions, maintaining fidelity to the approved procedure.
Monitor participant wellbeing and comfort throughout
sessions; escalate issues appropriately.
Administer subjective feedback instruments, surveys,
rating scales, verbal debrief — and ensure response quality.
Lab,
Equipment & Environment
Own lab setup and teardown between sessions: configure
equipment, validate system readiness, and reset the environment to a
known-good state.
Learn and operate ground-truth capture equipment
including motion capture systems, calibrated lighting rigs, multi-camera
arrays, and supporting computer software.
Perform pre-session calibration and QC checks; identify
and resolve or escalate equipment issues before they affect data quality.
Manage lab space booking and coordinate with facilities
as needed.
Maintain equipment inventory, track consumables, and
flag maintenance or replacement needs proactively.
Protocol
& Study Design Support
Learn study protocols deeply enough to execute them
independently and identify operational friction.
Provide structured operational feedback to study
designers: flag protocol steps that cause participant confusion, introduce
variability, or create operational bottlenecks.
Contribute to protocol iteration — documenting changes,
version-controlling procedures, and ensuring all session operators are
aligned.
Data
Management & Reporting
Execute post-session data offload procedures: transfer,
verify, and organize captured datasets per established naming conventions
and storage protocols.
Perform basic data quality checks at offload —
completeness, file integrity, metadata tagging — and flag anomalies to the
study team.
Maintain study operations tracking across sessions:
throughput, no-shows, equipment issues, protocol deviations.
Deliver a concise, structured weekly written summary of
study activities, status, and open issues to stakeholders — specific,
actionable, and free of ambiguity.
Cross-Functional
Collaboration
Work closely with study design leads throughout the
lifecycle of each program — from protocol bring-up through final data
collection.
Liaise with algorithm and data teams to ensure
operational outputs meet downstream processing requirements.
Communicate proactively about session outcomes, data
quality observations, and operational blockers.
Qualifications
Required
2+ years in a research operations, lab coordination, or
clinical/UX study coordination role.
Demonstrated ability to execute standardized protocols
consistently and flag deviations accurately.
Strong organizational skills — able to manage multiple
concurrent study schedules without dropping details.
Naturally warm and personable in one-on-one settings;
able to put a wide range of participants at ease quickly, including those
unfamiliar with lab environments or technical equipment.
Polished, professional communication style with
non-technical participants — clear on instructions, reassuring under
pressure, and adept at reading the room.
Communicates operational issues concisely and without
ambiguity — written updates are structured, specific, and actionable
rather than anecdotal.
Familiarity with informed consent processes and
participant confidentiality standards.
Proficiency with standard productivity tools: calendar
management, spreadsheets, document creation.
Information
Locations Cupertino, CA – On-sitePosition Open to Only localsIndustry IT StaffingStatus OpenJob Age 5 Day'sCreated Date 09/16/2026No.of Positions 1Duration 6+ MonthsZip Code
