Execute participant recruitment plans via email and Slack outreach to internal user pools, communicating study purpose, session requirements, and eligibility criteria clearly and accurately.
Manage end-to-end scheduling: calendar coordination, confirmations, reminders, and rescheduling as needed to maintain study throughput.
Track recruitment pipeline status and flag risks to study timelines early.
Maintain participant records, ensuring demographic metadata and screening criteria are captured consistently across studies.
Participant Intake & Session Execution
Serve as the face of the study for every participant — creating a welcoming, calm, and professional first impression that sets the tone for the session and encourages candid, natural responses.
Greet and onboard participants at each session: administer consent forms and NDAs, collect required metadata, and provide clear briefings on session flow.
Execute study protocols reliably and consistently across sessions, maintaining fidelity to the approved procedure.
Deliver safety briefings for sessions involving specialized equipment (mocap suits, Apple devices, controlled lighting environments).
Monitor participant wellbeing and comfort throughout sessions; escalate issues appropriately.
Administer subjective feedback instruments — surveys, rating scales, verbal debrief — and ensure response quality.
Lab, Equipment & Environment
Own lab setup and teardown between sessions: configure equipment, validate system readiness, and reset the environment to a known-good state.
Learn and operate ground-truth capture equipment including motion capture systems, calibrated lighting rigs, multi-camera arrays, and supporting computer software.
Perform pre-session calibration and QC checks; identify and resolve or escalate equipment issues before they affect data quality.
Manage lab space booking and coordinate with facilities as needed.
Maintain equipment inventory, track consumables, and flag maintenance or replacement needs proactively.
Protocol & Study Design Support
Learn study protocols deeply enough to execute them independently and identify operational friction.
Provide structured operational feedback to study designers: flag protocol steps that cause participant confusion, introduce variability, or create operational bottlenecks.
Contribute to protocol iteration — documenting changes, version-controlling procedures, and ensuring all session operators are aligned.
Data Management & Reporting
Execute post-session data offload procedures: transfer, verify, and organize captured datasets per established naming conventions and storage protocols.
Perform basic data quality checks at offload — completeness, file integrity, metadata tagging — and flag anomalies to the study team.
Maintain study operations tracking across sessions: throughput, no-shows, equipment issues, protocol deviations.
Deliver a concise, structured weekly written summary of study activities, status, and open issues to stakeholders — specific, actionable, and free of ambiguity.
Cross-Functional Collaboration
Work closely with study design leads throughout the lifecycle of each program — from protocol bring-up through final data collection.
Liaise with algorithm and data teams to ensure operational outputs meet downstream processing requirements.
Communicate proactively about session outcomes, data quality observations, and operational blockers.
Qualifications
Required
2+ years in a research operations, lab coordination, or clinical/UX study coordination role.
Demonstrated ability to execute standardized protocols consistently and flag deviations accurately.
Strong organizational skills — able to manage multiple concurrent study schedules without dropping details.
Naturally warm and personable in one-on-one settings; able to put a wide range of participants at ease quickly, including those unfamiliar with lab environments or technical equipment.
Polished, professional communication style with non-technical participants — clear on instructions, reassuring under pressure, and adept at reading the room.
Communicates operational issues concisely and without ambiguity — written updates are structured, specific, and actionable rather than anecdotal.
Familiarity with informed consent processes and participant confidentiality standards.
Proficiency with standard productivity tools: calendar management, spreadsheets, document creation.
Information
Locations Position Open to Only localsIndustry OthersStatus OpenJob Age 4 Day'sCreated Date 09/17/2026No.of Positions 1Duration 12 monthsZip Code
